Officer, Accounts Payable | Careers at FQMOL, Zambia

Purpose of the role:

Reconcile and pay all local and foreign suppliers for goods delivered and service rendered to the company on time in a month

Key Responsibilities: 

The specific tasks to be performed by the position holder will include:

• Ensure that suppliers are paid on time for all the deliveries and services made in a particular month.
• Ensure all suppliers send through there updated statements on a monthly basis which must then be reconciled to the company records. This reconciliation must be done and attached to the payment on a monthly basis.
• Process supplier invoices on time without errors after confirmation of receipt by the warehouse; matching the system loaded delivery note to the invoice.
• Investigate outstanding invoices from the reconciliation with price, quantity, discount and any other variances to ensure the queries are resolved and invoices processed for payment.
• Ensure supplier service invoices have orders raised and all the necessary approval documentations before the invoices are processed for payment.
• Ensure all invoices on retentions requiring further system approval are approved after processing them before the payment run dates.
• Ensure any change in the supplier details, mainly banking details has all the necessary approvals before the change is effected on the system.
• Generate remittance advices against which invoices must be attached in preparation for payment.
• Ensure that remittance advices are sent to suppliers after confirmation from the bank of having remitted the funds.
• Attend to payment queries raised by the suppliers post-payment run.
• Ensure that all payment documentation is filled on a monthly basis after the payment has been done.
• Other duties as directed by the supervisor

QUALIFICATIONS AND EXPERIENCE

• Minimum of a Grade Twelve Certificate (Grade 12)
• Diploma in Accounts / ZICA Licentiate /ACCA level II/ CIMA level II, / Equivalent in Accounts & Business Studies
• Member of ZICA / ACCA / CIMA
• Three (3) years’ experience in a busy accounting setting
• Computer Literate and good numerical skills
• Oral skills involved in communicating information to suppliers and staff
• Experience in working with any ERP system

Closing Date: 18-06-2020 Apply Now

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