SITE ADMINISTRATOR | MINING CAREERS AT DRA GLOBAL, CONGO (DRC)

SITE ADMINISTRATOR

We are in search of an energetic and dynamic individual whose passion is to provide administrative and secretarial support to project team members and runs the project office.

Key responsibilities:

• Maintaining electronic copies of project documentation
• Create a set of hardcopy project files as per the Construction Manager’s requirements and relevant to the documentation they will be handling such as stationery, travel, month-end reports, and minutes of meetings.
• Consolidate information for project meetings, as requested by the Construction Manager.
• Maintain the distribution lists for the project concerned.
• Distribute information to nominated persons.
• Take and/or formalize and distribute minutes of meetings to both the team members, contractors, and clients.
• Interface with the project team regarding the project administration processes.
• Provide general support to the project team members and run the site office.
• Carry-out all secretarial work for the project; assist in typing up and formatting of site documents not limited to specifications, procedures, and site reports.
• Generate month-end reports as per site-specific requirements. Reports are required by a pre-determined date and the information must be obtained from the relevant site team members timeously.
• Update the electronic timesheets on behalf of site employees.
• Collate the hard copy timesheets of the site team for authorization by the Project Manager and submission to the Finance Department.
• Make travel arrangements including flights (chartered or commercial), car hire or airport transfers, accommodation, visas, bookings for the travel clinics, and so forth.
• Assist with project close-out, closeout and lessons learned report, as well as the handover to the client

Formal Qualification Required

Secretarial Diploma is essential

MS Word and MS PowerPoint at a minimum of intermediate level is essential

Job-Related Experience Required

• 3+ years of demonstrable experience of working in a similar role at a comparable level in a company is essential.
• 3+ years of secretarial experience is essential.
• 3+ years worked within and EPCM/Mining environment is advantageous.
• 2+ years’ experience in the full project cycle is a must (tendering, pre- and post-proposal development) will be advantageous.